How Bookkeep Posts to Zoho Books

Bookkeep is about saving you time and avoiding manual data entry. Through various integrations, Bookkeep retrieves financial data and posts this data as a journal entry to Zoho Books.

To better understand this, let's look at the common journal entry types we post to Zoho Books. Depending on the specific integration e.g. Shopify, Stripe, Square, we offer various journal entries that we can post if you map them and set them to on.

The most common journal entries we post are:

Sales Summary

For sales we post one journal entry per currency that represents a day of sales. Instead of bringing in every single order as a unique journal entry, we post one summarized journal entry representing a day of sales. See below for an example journal entry in Zoho Books:

Deposits or Payouts

When it comes to deposits to your bank account, Bookkeep does not combine these into summarized journal entries. Bookkeep posts each deposit as its own journal entry to allow you to easily match the deposits to your bank statement or bank feed. See below for an example in Zoho Books:

Fees

Bookkeep posts fees as one summarized journal entry for a particular day. We do not post each fee transaction as a separate journal entry. Fee journal entries occur when you would like to book only fees related to most commonly payment processing. For example, if you have a Shopify store but Stripe processes these sales, you would have Shopify post the sales journal entries. However, Stripe would incur fees to you for processing those sales and that is what the fee journal entry accomplishes. See below for an example:

With Bookkeep, we ensure that journal entries are booked in the correct currency. We offer the ability to convert currencies when the base currency of your accounting platform does not match the source data currency. For example, you may have base currency of USD but complete some sales in CAD. We will convert those sales from CAD to USD to ensure your books are correct.

As always feel free to reach out to [email protected] if you have any questions!