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Clover Accounting Automation with Cash Basis Reporting

Overview​

Bookkeep’s Clover integration automates the posting of daily sales and cost of goods sold (COGS) journal entries directly into your accounting platform (like QuickBooks Online, Xero, or NetSuite). Our latest enhancement brings cash basis alignment to match the way sales are reported in Clover, making reconciliation easier and more accurate than ever.

What’s New: Cash Basis Reporting That Matches Clover​

Our updated Clover automation is now designed to mirror the Clover Sales Report, which is based on cash basis accounting. This means your books will now reflect actual cash movement, not just order creation—leading to easier tie-outs.

Key Improvements​

Cash Basis Alignment​

Journal entries now reflect Clover’s cash flow timing, ensuring your reports line up with what you see in Clover’s Sales Report. Here is an article on running a sales report from Clover: https://www.clover.com/en-CA/help/run-or-request-sales-reports-on-the-web

Repayments & Overpayments Captured​

We even capture overpayments and repayments, under the Gross Sales line, exactly as Clover reports them. These are commonly labeled as adjustments under the Gross Sales line.

No More Manual Entry​

Eliminate the hassle of daily manual sales entries. Our automation ensures consistent, accurate, and timely posting of your sales data.

Value of Automating Clover Sales with Bookkeep​

Automating your Clover sales reporting with Bookkeep provides significant operational and financial benefits:

Improved Accuracy​

Reduce human error and mismatched entries by letting Bookeep automate your sales data accurately.

Time Savings​

Free your team from daily journal entry prep, giving you more time to focus on growth and operations.

Better Financial Visibility​

Aligning with Clover’s cash basis view ensures your books match the reality of your cash flow.

How It Works​

For Clover, we provide automated daily sales and cost of goods sold (COGS) journal entries.

Sales can be grouped by product category (default) or by item name, which you can customize in your Clover connection settings under the Rollup Method (see image below).

Screenshot showing Clover settings

Sales Summary

Each day, Bookkeep automatically posts a journal entry that summarizes your Clover activity from the previous day. This includes:

  • Gross Sales (including overpayments and repayments)
  • Discounts
  • Refunds
  • Taxes
  • Tips
  • Gift Cards Issued
  • Payments by Tender Type (e.g., credit, cash, gift card, etc.)

Cost of Goods Sold (COGS)

In addition to sales, Bookkeep also posts a daily COGS journal entry based on items sold or returned that day. This entry:

  • Reflects the increase to COGS from sold items and the decrease from returned items
  • Uses the item cost data stored in Clover—if no cost is stored, it will appear as $0.00
  • Ensures your accounting platform reflects accurate cost flows without manual input

This automation helps maintain accurate books and better visibility into your true margins.

Comparing to Clover​

You can compare Bookkeep’s daily journal entries to Clover’s Sales Report for a specific day, or use the Reporting tab in Bookkeep to review data over a longer date range.

Screenshot showing Clover settings

Here are a few key things to keep in mind when comparing the two:

  • Repayments and overpayments are included in Bookkeep under Gross Sales, typically labeled as Adjustments.
  • In the Clover Sales Report, non-revenue items are generally Gift Cards Issued which Bookkeep lists separately.

Screenshot showing Clover settings

Screenshot showing Clover settings

If you have any questions about our Clover integration, we’re happy to help. Contact us anytime at [email protected].