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App General Settings

Once your accounting platform and integrated applications are connected to Bookkeep, the next step is to map your fields to enable automated journal entry postings. You can locate your app connection settings from the "Connections" view by expanding the specific connection as shown below. Find the app connection in question and click "Setup" to see "Settings." Then click "Configure" to access a set of General Settings necessary for running daily jobs.

Connections View in Bookkeep

QuickBooks General Settings

Below are the general settings available for QuickBooks:

QuickBooks General Settings

Each journal entry template offers the following settings for QuickBooks, which are found following the individual journal entry lines (Gross Sales, Discounts, Refunds, etc.) within each template:

Journal Entry Settings for QuickBooks

End of Day

This field displays a dropdown with a list of times throughout the day, broken up in 15-minute intervals. Once a time is selected, we will use that to run our daily jobs. For e-commerce merchants, it is best practice to select "Midnight." For brick-and-mortar operations, select the latest possible time you would process a transaction. For example, if you are a restaurant that closes at 2:00 AM, you should set your End of Day to 3:00 AM.

Time Zone

This field allows you to select the timezone in which the business operates. If you are a bookkeeper managing a business in a different time zone, do not select your own time zone.

Class

This optional field lets you select which QuickBooks class this template belongs to. Class tracking allows you to track account balances by department, location, or any other meaningful breakdown of your business.

Name

This optional field allows you to select a QuickBooks customer or vendor name.

QuickBooks Company ID

This required field allows us to narrow down which QuickBooks company should receive daily job data.

Department

This optional field allows you to select a QuickBooks department for this template. Departments add an additional layer for categorization beyond traditional accounts, items, and classes.

Location

This optional, open-ended field allows you to name the location for this template. This location name will be referenced in email reports as well as your accounting system's memo fields.

Xero General Settings

Below are the general settings available for Xero:

Xero General Settings

Each journal entry template offers the following settings for Xero, which are found following the individual journal entry lines (Gross Sales, Discounts, Refunds, etc.) within each template:

Journal Entry Settings for Xero

Xero Tenant ID

This required field allows us to narrow down which Xero tenant (account type) should receive daily job data.